Privacy Policy

1. Introduction

Welcome to DocuMonk. This Privacy Policy outlines how DocuMonk ("we," "us," or "our") processes information when you utilize our website and services (collectively, the "Service"). We are dedicated to safeguarding your personal information and respecting your privacy. If you have any questions or concerns about this policy or how we handle your personal information, please contact us.

2. Information We Process

When you use DocuMonk, we may process the following types of information:

• Document Content: The primary data processed is the content of the documents (images or PDFs) you upload for analysis. This content is passed to third-party AI models solely to provide the requested service (e.g., text extraction, summarization, translation) during your active session. We do not store your original documents or their extracted content on our servers after your processing request concludes and your browser session ends.
• Usage Data & Analytics: Subject to your consent via our cookie banner, we use third-party analytics services, specifically Google Analytics and Microsoft Clarity. These services collect standard internet log information and visitor behavior patterns (e.g., pages visited, features used, time on site). This data, which may include your IP address (often anonymized or truncated by the services), browser type, and operating system, helps us understand service usage and improve user experience. Please refer to the respective privacy policies of Google Analytics and Microsoft Clarity for more details on their data practices.
• Ad Interaction Data: If advertisements are displayed and you interact with them, anonymized or aggregated data related to these interactions may be collected for performance tracking by us or our ad data partners, as detailed in our "Advertising, Monetization, and Support" section.

3. How We Use Your Information

We use the processed information for these main purposes:

• To Provide and Maintain Our Service: Document content is processed exclusively to perform the AI-powered analysis features you request.
• To Improve Our Services: Aggregated usage data from analytics (where consent is given) helps us understand service utilization, identify technical issues, and guide service enhancements.
• To Support Our Free Service: Anonymized ad interaction data and voluntary user donations help cover operational costs, enabling us to offer DocuMonk's core features free of charge.
• To Respond to Inquiries: Information you provide when contacting us is used solely to address your questions or feedback.

4. Advertising, Monetization, and Support

To maintain DocuMonk as a free service, we use a few methods to cover our operational costs:

• Sponsored Content and Affiliate Links: We may display sponsored content or affiliate links ("Ads"). When you click on an affiliate link and make a purchase, we may earn a small commission at no extra cost to you. This provides a financial incentive that helps us keep DocuMonk free. Your interaction with these Ads is subject to the privacy policies of the respective third-party advertisers. Anonymized or aggregated data about ad impressions (views) and clicks may be collected for performance tracking.
• Voluntary Donations: We accept voluntary donations through platforms like "Buy Me a Coffee". These platforms have their own privacy policies which govern the data you provide during the donation process.

This monetization model allows us to cover server, maintenance, and development costs, enabling us to continue offering DocuMonk's core features free of charge.

Disclaimer: We do not endorse the products or services offered by third-party advertisers. Any interactions, purchases, or agreements you make with these advertisers are solely between you and the advertiser. DocuMonk is not responsible for the content, offers, or practices of these external sites.

5. Data Retention and Security

Document Content: DocuMonk does not store your uploaded document content or the extracted text derived from it on our servers after your processing request is completed. Data is processed in-memory or held temporarily by the AI services only for the duration of the analysis task.

Analytics and Ad Interaction Data: Anonymized or aggregated data collected for analytics (subject to your consent) or ad performance is retained according to the policies of our third-party service providers and ad data partners.

We implement reasonable technical and organizational security measures designed to protect the security of any information we process. However, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure.

6. Third-Party Services

DocuMonk utilizes third-party AI models for its core document processing capabilities. As mentioned, we use Google Analytics and Microsoft Clarity for website analytics (subject to your consent) and may display ads from third-party networks. Additionally, our Service is hosted on infrastructure provided by third-party cloud service providers, which have their own security and data handling practices. We encourage you to review the privacy policies of these third-party services to understand their data handling practices. Platforms used for voluntary donations also have their own privacy policies.

7. Cookies and Tracking Technologies

We use cookies and similar tracking technologies to operate and improve our Service. Cookies are small text files stored on your device. You have control over non-essential cookies via our cookie consent banner.

Types of Cookies We Use

• Essential Cookies: These cookies are necessary for the basic functionality of our site. For example, we use a cookie to remember your theme preference (light or dark mode). These do not store personally identifiable information and are not subject to the consent banner.
• Analytics and Performance Cookies: Subject to your explicit consent, we use third-party services like Google Analytics and Microsoft Clarity. These services use cookies to collect anonymized data about how you interact with our website (e.g., pages visited, features used). This helps us understand user behavior, identify areas for improvement, and enhance the overall user experience. If you decline consent, these cookies will not be activated.

You can manage your preferences for non-essential cookies at any time using the cookie consent banner settings.

8. Your Privacy Rights

DocuMonk does not require user accounts or store your document content beyond your active session. Rights related to access, rectification, or erasure of specific uploaded document content are managed by your choice not to re-upload a document or by clearing your session. For inquiries about any interaction data collected through analytics (if consent was given) or contact forms, please contact us.

9. Changes to This Privacy Policy

We may update this Privacy Policy periodically. The updated version will be indicated by a "Last updated" date and will be effective as soon as it is accessible on our website. We encourage you to review this Privacy Policy frequently to stay informed about how we are protecting your information.

Last updated: July 7, 2025
Version: 0.2.25

10. Contact Us

If you have any questions or comments about this Privacy Policy, feel free to get in touch using our contact form.